businesslife

Being a #girlboss Part Two…

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A little more information about being a #girlboss…

  1. We take care of ourselves first and foremost. Self Care is key to being a #girlboss.
  2. Sleep – be sure to get the optimal hours you need to have a nightly healing sleep routine – I need 10 hours
  3. Eat healthy well balanced diets – you can follow me on my Whole30 journey here on the blog.
  4. Hydration – with water is key to keeping your whole body running smoothly. Mind and body.
  5. Exercise & Play – moderate physical activity daily is key to keep your energy high and feeling good. Play is just as important too. Do something you love everyday. Or at least be sure to schedule in some play time each week.
  6. Gratitude Daily – Being grateful for what we have will get you far. Try this journal to get you started. 
  7. Effective Time Management – I use a paper planner (like an Erin Condren Life Planner) and a digital calendar to organize my time effectively
  8. Stay Organized – I have systems, yes it sounds all fancy but it’s essential. Systems of how I do certain things and work as key to keeping me organized and staying that way week to week. Simple as keeping checklists of routine tasks I do. This insures from project to project each clients work gets done correctly.

Read my blog post on building a solid foundation for your life.

Read this article from the lovely and wonderful Alexis at Strange and Charmed.

What do you think is most important about being a #girlboss? Let me know in the comments.

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Being a #girlboss Virtual Assistant…

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I am a #girlboss, and I am proud to say that. I am a VA = Virtual Assistant. What does that mean? I do anything and everything an assistant, admin, secretary, executive assistant does, but I do it virtual working from my home office. This freedom working from home, working from a laptop computer, also allows me to work from just about anywhere I can get wifi internet/ signal. Some VA’s are specialized in specific fields like real estate or social media. I communicate via email, text message, Instant Messaging, Skype, FaceTime, and phone. I keep an organized daily/weekly/monthly schedule on paper and digitally. Paper provides a real life checkbox to check when something is done, schedule + to do list all in one. My digital schedule holds my appointments with reminders. I work and rely heavily on cloud based software. Also cross platform friendly software helps too. Like Evernote, Dropbox, Google Calendar, and email. These types of software allows me to be able to access files anywhere anytime from my mobile phone and then email them if need be.

Skills: I am a very versed skilled assistant. I can handle technology to accounting. My years of being an admin/assistant has grown my skill set largely. And I have found I NEVER stop learning. You can always learn more, never forget that. In fact being a VA you’re more likely to be in continuing education than most folks. I don’t have a specialized field in particular I work in. Call me a general admin.

I don’t have a super strict set schedule, like I must be at work from 9-5pm. I can work for anyone in any time zone, usually though it helps to be only a few hours off main my time zone, like 3. I can take as many coffee breaks as I need (I do love coffee). No one is looking over my shoulder to be sure I am at my desk working on something all the time. I am the boss of me. But…yes there is a but in there, your clients come first! Remember that, you do need to be available within reason and accommodate them. Being you own boss takes discipline too. Don’t let yourself be fooled, its hard work managing you own work and time. But I have found that I have always been able to be do this even when I had a 9-5 office job.

Are you a VA or considering becoming a VA? What line of work do you specialize in? Shout out in the comments below your #girlboss ‘ness!

Coming tomorrow…#girlboss Part 2 post. A little more info about being a girl boss.

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Effective time management tip…

Time blocking. The best workers out there make good use of their time at work. They do not let their inbox dictate their work schedule. Instead they use time blocking. A technique where you block out time on your daily schedule to work on certain projects, items, things, etc. Keeping your focus on this one thing really improves your quality of work and efficiency.

Remember to also block out some down time/breaks, planning time, and eating time, like lunch. We can find ourselves in a time warp and lunch has passed us by. No breaks either, this can cause undo stress on your mind and body. Stress is bad in more ways than one. It’s not necessary to live with undo stress we can combat it. You’ll feel better for it I promise.

I use a timer, like e.ggtimer.com,  to help me stay focused for a certain amount of time I have blocked out. When times up, it’s time for a break and then another tip I have for you is, go to another type of activity. Work on one thing for say 1 hour then break for 15 minutes, then work on some other type of thing for another 1 hour. This eliminates burn out, and massive brain fog. Switching between activities really relieves your mind.

DO NOT multi-task when you block time, turn off all notifications and focus on the one task at hand. Remember you schedule in your break time, so don’t worry, you can always check your email then. Humans can’t necessarily multitask anyways. Bombarding your brain with more than one thing only slows it down. Multitasking lowers your work quality and efficiency. Read this article for more into on multi-tasking.

For more info on time blocking read this.

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tour of my FiloFax…

P1010715.JPGI recently decided I wanted to try a 6 ring binder system as a planner. I choose a lovely blue A5 Domino FiloFax. I like the ability to change things around as I need to and add/subtract things too. A 6 ring binder system really gives you some room to grow and change. I am currently using this planner for my work/business planner. Housing projects, goals, calendar, notes, and more. I still love my Erin Condren planners but I use them for other record keeping items like my exercise/weight loss planner. See this previous post regarding my Erin Condren planners. (more…)

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